Executive Assistant

Role Summary
The Executive Assistant serves as a trusted partner and force multiplier for senior leadership at MyFundedFutures. This is a high-visibility, high-trust role that sits at the center of the business. The ideal candidate is proactive, tech-forward, exceptionally organized, and operates with absolute discretion. This role requires someone who thrives in a fast-paced, high-growth environment, anticipates needs before being asked, and takes full ownership of everything in their scope.

Key Responsibilities

Executive Support

• Own and manage the executive's calendar, including scheduling, prioritization, and proactive conflict resolution
• Triage and manage the executive's inbox — drafting responses, flagging urgent items, and ensuring nothing is missed
• Prepare briefing materials, agendas, and follow-up documentation for meetings and key calls
• Coordinate domestic and international travel including itineraries, accommodations, and logistics
• Support executive communications, updates, and key stakeholder correspondence

Operations & Project Management

• Manage special projects and initiatives on behalf of the executive from initiation through completion
• Track action items and follow up cross-functionally to keep priorities moving
• Serve as a liaison between the executive and internal teams, vendors, and external partners
• Assist with research, analysis, and preparation of presentations and reports

Administrative & Office

• Support general office operations and administrative functions as the company scales
• Help establish, document, and continuously improve internal workflows and processes
• Handle all sensitive and confidential information with the highest level of discretion at all times

Required Qualifications

• 5+ years of experience supporting a senior executive in a direct, dedicated capacity
• Proven ability to manage complex calendars, high-volume communications, and competing priorities simultaneously
• Exceptional written and verbal communication skills with strong professional presence
• High proficiency with Google Workspace, Slack, and calendar and project management platforms
• Strong organizational skills and relentless attention to detail
• Ability to operate independently with minimal direction in a fast-moving environment

Preferred Qualifications

• Experience in a startup, fintech, or high-growth financial services environment
• Familiarity with financial markets
• Experience supporting an executive through board meetings or fundraising activities
• Background in building or improving administrative systems and processes from the ground up
• Experience managing vendor relationships or supporting cross-functional operations